Executive Assistant and Project Officer

Classification: ANU Officer 6/7 (Administration)
Salary package: $95,987 - $110,489 per annum plus 17% superannuation
Terms: Full time, Continuing

Join ANU School of Engineering and be responsible for project coordination of the School Director’s strategic initiatives and delivery of high-level executive and administrative support.

This role is pivotal to the effective operation of the School, acting as a key liaison point, coordinating priority projects, and ensuring timely and efficient delivery of executive support functions.

As Executive Assistant and Projects Officer, you will be responsible for:

• Coordinating and managing the School Director’s strategic projects
• Providing high-quality executive support, including managing schedules, correspondence, and documentation
• Undertaking background research, preparing reports, and presenting relevant data
• Managing internal and external communications on behalf of the Director
• Building and maintaining effective working relationships across the University

A full list of responsibilities is available in the attached position description.

About You

To be successful in this role, you will demonstrate:

• Strong organisational skills and the ability to manage competing priorities and deadlines
• High-level written and verbal communication skills
• A proactive and solutions-focused approach to work, with a commitment to continuous improvement
• Sound judgment and the ability to handle confidential and sensitive information appropriately
• Experience coordinating and implementing multiple projects simultaneously
• Attention to detail and a commitment to delivering high-quality outcomes
• Flexibility and the ability to adapt to changing circumstances and priorities

About Us

ANU is home to some of the most remarkable people from across the world: visionaries, influential leaders, researchers and advocates creating impact and change nationally, regionally and globally.

The School of Engineering brings together a diverse and welcoming community that is motivated to seek “wicked problems”. We connect divergent thinkers, to explore and pose solutions, that cross the traditional interdisciplinary and global boundaries. We have evolved from our foundational strength in systems thinking, reaching beyond traditional engineering fields. This systems approach embraces our core strengths and is shaped around four focus areas: Aerospace Engineering, Electrical Engineering, Environmental Engineering, Mechatronics. Join us in our fundamental quest of discovery and passionate pursuit of knowledge that goes beyond our lived world.

About the College

The ANU by 2025 Strategic Plan calls for the University to serve society through transformational research and education. As one of the great universities of the world, ANU is driven by a culture of excellence in everything we do. Our lived experience is increasingly one of large-scale systems of people, whose actions and interactions are influenced by our digital, physical and biological environment. The ANU College of Systems and Society (CSS) hosts three of the key disciplines necessary to help us design, build, regulate and secure the future.

CSS brings together expertise in social, technical, computational, ecological and scientific systems to build a new approach to systems design and build new national capabilities in data-driven policy and business development. The work we do in the College directly supports one of the four pillars of ANU by 2025: to strengthen our national mission and meet our unique responsibilities as Australia’s national university. We will deliver on our mission by building a strong community, providing transformative educational experiences, conducting high-impact research, seeking meaningful engagement, and becoming a resilient organisation post COVID-19.

We welcome and openly acknowledge differences in expertise, research / education / professional focus, experience and perspective.

CSS is a vibrant and diverse community of more than three thousand students, staff, and visitors. Our College is comprised of the School of Computing, School of Cybernetics, School of Engineering, Fenner School of Environment & Society, Mathematical Sciences Institute, and the Australian National Centre for the Public Awareness of Science, supported by the Professional Services Group.

Enquiries

To enquire about this role, please contact Neil Kaines, School Manager, Email: sm.eng@anu.edu.au

Our commitment to diversity, belonging, inclusion and equity

ANU is committed to building a diverse and inclusive community, and particularly welcomes applications from women, Aboriginal and Torres Strait Islander people and candidates from culturally and linguistically diverse backgrounds. Furthermore, it is practice in the ANU College of Engineering, Computing and Cybernetics to actively seek a gender mix of shortlisted candidates for interview. For more information about staff equity at ANU, visit https://services.anu.edu.au/human-resources/respect-inclusion   

We welcome and develop diversity of backgrounds, experiences and ideas and encourage applications from individuals who may have had non-traditional career paths, who may have taken a career break, had career disruptions or who have achieved excellence in careers outside of the higher education sector. We support applicants who require flexible arrangements in their work environments or patterns. If your experience looks a little different to what we’ve described, but you’re passionate and motivated by this position, we welcome your enquiry and application. 

What we offer

The ANU provides attractive benefits and excellent support to maintain a healthy work/life balance and offers generous remuneration benefits, including four weeks paid vacation per year, assistance with relocation expenses and 17% employer contribution to superannuation. We also offer generous parental leave, the possibility of flexible and part time working arrangements, a parental and aged care support program, dual career hire programs, staff and family tuition fee discounts, ANU school holiday programs, and childcare facilities on campus. For more information, visit: https://services.anu.edu.au/human-resources  

How to apply

Applicants must apply online via the ANU recruitment portal and should upload the following separate documents: 

• A detailed curriculum vitae (CV) and the names and contact details of at least three referees (preferably including a current or previous supervisor). If your CV does not include referees, you can complete these online when prompted in the application form. 
• A one-page statement addressing the selection criteria.
• Other documents, if required. 

Please note: The successful candidate must have rights to live and work in this country and will be required to undergo a background check during the recruitment process.  An offer of employment is conditional on satisfactory results.