Executive Assistant & Senior Administrative Officer

Classification: ANU Officer 6/7 (Administration)
Salary package: $93,646 - $107,795 per annum plus 17% superannuation
Terms: Full time, Continuing

Position Overview

We are seeking a high-performing Executive Assistant & Senior Administration Officer to the Chief Operating Officer (COO) who will play a pivotal role in supporting the smooth operation of the executive office and the wider Portfolio. In addition to providing high-level administrative and strategic support to the COO, you will also play a role in forward planning and ensuring alignment across the Portfolio.

This is a dynamic and varied role that requires exceptional organisation, sound judgment, and the ability to manage multiple priorities—many of them complex and confidential.

Applicants for this role may also be considered for other Executive Assistance roles within the Australian National University.

The Person

Are you a highly organised and proactive Executive Assistant looking for a role that extends beyond traditional support? Do you thrive in a fast-paced environment, managing not only the needs of a C-suite executive but also contributing to the broader coordination, forward planning, and operational efficiency of an executive office? If so, we would love to hear from you.

To excel in this role, you will bring:

• Experience supporting C-suite executives in a complex, fast-paced environment.
• Exceptional organisational skills, with a proactive approach to managing competing priorities.
• Strong communication skills, both written and verbal, with the ability to engage effectively with senior stakeholders.
• A strategic mindset, capable of forward planning and ensuring expectations are managed across teams.
• High attention to detail and the ability to work under pressure while maintaining accuracy.
• Proven ability to exercise discretion, confidentiality, and sound judgment.
• Strong IT skills, including proficiency in Microsoft Office.

For further information, please contact Alice Balnaves-Knyvett, Executive Officer, Office of the Chief Operating Officer E: alice.balnaves-knyvett@anu.edu.au

The University actively encourages applications from Aboriginal and Torres Strait Islander people. For more information on employment opportunities, contact our Indigenous Employment Consultant on indigenous.employment@anu.edu.au  

ANU values diversity and inclusion and is committed to providing equal employment opportunities to people of all backgrounds and identities. For more information about staff equity at ANU, click here. For enquiries about the application process, or if you require reasonable adjustment to apply for this role, please contact the hiring manager on the above listed details.

Application information

In order to apply for this role please make sure that you upload the following documents:

• A statement addressing the selection criteria.
• A current curriculum vitae (CV) which includes the names and contact details of at least three referees (preferably including a current or previous supervisor). If your CV does not include referees you can complete these online when prompted in the application form.

Applications which do not address the selection criteria may not be considered for the position.

The successful candidate must have rights to live and work in this country and will be required to undergo a background check during the recruitment process.  An offer of employment is conditional on satisfactory results.