HDRH - Project Administrator

Position overview

We are looking for a dynamic and motivated individual to define and take ownership of key administrative tasks for an exciting new Research Software Engineering (RSE) team, hosted within the College of Arts and Social Sciences (CASS) at the Australian National University (ANU). This is a rare opportunity to build a project management career and help shape the future of a high-tech research startup, deeply embedded at the heart of Australia’s premier academic institution. As HDRH Project Administrator, you will:

• Coordinate and manage HDRH projects, create project plans and associated documents, undertake project tracking, reporting and mapping and implementation of new processes where required.
• Coordinate the financial administration of the HDRH’s projects, ensure contract milestones are met, allocate resources, track and balance the budget, take accountability for obtaining the needed approvals and for accurate processing and reporting.
• Coordinate the human resources administration, including the preparation of various paperwork for approvals, basic HR system processing, running reports and investigating issues, coordinating staff recruitment and appointments, including immigration and relocation support and local area induction, as needed, ensuring compliance with University policies and procedures and local area protocols.
• Assist in the preparation of grant or other funding applications and contracts, including philanthropy; prepare project budgets; liaise with funding bodies in relation to drafting of new contracts, project milestones, and finalisation of projects; monitor and manage project budgets; attend meetings with relevant ANU offices, particularly Advancement, Business, RIS, and other agencies.
• Oversee a range of other administrative matters such as: the provision of committee support, room allocation and booking, event coordination, hardware and software purchasing, stationery orders, access cards and IT access and ensuring appropriate maintenance of office space and equipment in line with University and local area protocols.
• Be a point of liaison and coordination between the members of the HDRH, and with key stakeholder groups and individuals both internal and external to the University, as it relates to the role.

This role is ideal for candidates interested in building a career in software project management. A keen interest in building and supporting research capabilities is essential.

The ANU College of Arts and Social Sciences (CASS) is one of six Colleges at ANU. The College, which is structured into two main research schools, offers degrees in more than 20 discipline areas and excels in research across the creative arts, humanities and social sciences. The College has a substantial international research presence and is a major source of national policy advice. Our academic staff are internationally recognised for their research, and 57 are members of the Australian Academy of the Humanities, the Academy of the Social Sciences of Australia, or both. We also host 13 Australian Research Council Future Fellows and three ARC Laureates. A hub of vibrant activity, we host more than 270 lectures, concerts and exhibitions each year, most of which are open to the public. Our students, staff and graduates come from more than 60 nations, bringing a diversity of perspective to campus life.

For further information please contact, Professor James Smithies at E: James.Smithies@anu.edu.au

The University actively encourages applications from Aboriginal and Torres Strait Islander people. For more information on employment opportunities, contact our Indigenous Employment Consultant on indigenous.employment@anu.edu.au 

Application information

In order to apply for this role please make sure that you upload the following documents:

• A statement addressing the selection criteria.
• A current curriculum vitae (CV) which includes the names and contact details of at least three referees (preferably including a current or previous supervisor). If your CV does not include referees you can complete these online when prompted in the application form.
• Other documents, if required.

Applications which do not address the selection criteria may not be considered for the position.

Please note: The successful candidate must have rights to live and work in this country and will be required to undergo a background check during the recruitment process.  An offer of employment is conditional on satisfactory results.